The clearer this concept became in that moment, the clearer I saw this simple truth in all areas of my professional and personal life. I realized that when we have a goal that we want to reach, we must be the first to change our mindset and our actions. This is as true for school leaders working with teachers (both administrators and teacher leaders alike) as it is for teachers working with students. So when I recently had the opportunity to support a group of teacher leaders and administrators in a 3-day institute at Teachers College, I really wanted to focus on helping them develop a strategic plan for school change. We knew that nothing would change if nothing changed -- but we weren’t quite sure what should be changed first, which is why we developed this three-step process. This process allowed us to be reflective about the challenges that were most impacting the school’s student achievement and to work collaboratively to develop strategic solutions.
Step 1: Identify your leverage area
Before developing a solution, we need to determine the underlying problem and ultimate leverage area. Using the 5 Whys protocol helps us to dig below the surface and identify the root cause, which leads us to a new understanding of the problem. The 5 Whys begins with a basic statement of the problem, then prompts critical reflection to consider why this problem exists, in five rounds.
When working through this process we want to keep our critical reflection focused on factors that are within our sphere of influence. For example, if the problem statement is, “students are struggling on state tests,” and the probing question is “why?” and the response is, “poverty” … well, there isn’t really anywhere to go to solve this problem! It can leave us feeling very powerless, when that isn’t the case at all. This isn’t to say that poverty isn’t an underlying reason, but it isn’t the only reason, and it is far too broad a topic to be resolved by a small group of people. Instead, it is more productive and empowering to focus on areas in which we have more influence.
For example, students are struggling on state tests. Why? Because the tests are long and students get tired. Why? Because students struggle with test-taking stamina. Why? Because they get tired and bored, and it’s difficult for them to retain focus. Why? Because the texts or tasks are complex and they struggle to comprehend them. Why? Because they struggle with assessment literacy and text types or question styles become difficult for them to read.
This could go on and on, but notice how, when forced to keep the responses within the realm of the team’s influence, we actually got down to some concrete areas of focus. The 5 Whys protocol helps to unearth a tangible root issue that is contributing to the problem. By resolving the root cause, we can begin to see what we should change, so that things can change.
Step 2: Understand your connection to the challenge
In order to really incite change, every person needs to see how they are connected to the challenge, and articulate a way that they can personally contribute to the solution. By creating a personal action plan, each person is invited to consider the nature of the problem, how it's connected to their role, and what they can do about it as an individual. Through a series of sentence starters, a personal action plan asks educators to examine their current role and responsibilities, where they have influence or decision-making power, and to reflect on what they can do to make an impact on the root issue. When using the sentence starter, “one thing I can do to make a difference is…” you begin with a powerful prompt as you consider what you can do to influence change.
Step 3: Create a collaborative action plan
While everyone can individually contribute to a solution, more progress will be made if there is intentional collaboration. When educators work together to solve problems, they have a greater impact in a shorter time period. Consider the impact on struggling readers if one teacher uses a literacy strategy once a day for two weeks. The students will see that support 10 times. Now consider if five teachers used the strategy for two weeks. Students would see that strategy 50 times in 10 days. That kind of emphasis builds capacity within students at an exponential rate. This is what the collaborative action plan is all about. It helps to create a timeline, a team, and benchmark objectives to meet the goal.
Our ability to solve complex problems increases when we better understand the problem we’re trying to solve, when we’re able to get down into the root of the issue, and when we make a personal and collaborative commitment for targeted change. These strategies can be applied in all parts of organizations, and especially in schools where our actions impact the current and future lives of our students. Nothing changes when nothing changes. But when something changes -- anything can change, and you can be a part of it. Be the change you want to see